Events Administrator
other jobs Careers In Group
Added before 74 Days
- England,London
- Part-time, full-time
- Competitive salary
Job Description:
Job Title:
Office/Event coordinator
Location:
Paddington, London
Role:
Part time
Contract:
12 months with the potential to extend
Our Client a leading tech firm in Paddington, London are seeking an Office/Events Coordinator to join their team! Please note this is a part time position and requires experience within event coordination/management.
Description:
Responsibilities include but are not limited to:
Coordinate both virtual and in person events. Taking ownership in areas including catering, venue selection and logistics for internal events, off-sites, speakership series, morale events, large scale meetings and celebration events for London Engineering Community.
Being the point of contact for the engineering community for their on-site support requests and triage and follow up the issues with the right stakeholders
Liaising with partner teams such as IT and Facilities on support areas such as hardware tracking, space planning, office updates and changes and facilities requests.
Daily management of access requests to the engineering floors in partnership with the Security team
End to End support for the firms Procure to Pay Process for supplier payment including PO creation and Budget Tracking.
Manage end-to-end procurement as well as distribution process for swag items
Cross collaborating, planning, and support including site governance meetings, LT meetings, Focused Initiative groups and other group meetings as needed.
Maintaining Distribution lists, security groups and organizational charts for London engineering community.
Assist with other projects as requested by the Business Operations Team.
Essentials skills:
Minimum 3 years+ experience working in an administrative support/ events management capacity in a fast-paced environment.
Strong attention to detail with strong problem-solving and troubleshooting skills with appropriate urgency
Could easily multitask with timely execution of all tasks and excellent follow-up skills
Personable and approachable.
Strong cross-team collaboration and organizational skills.
Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
Ability to consistently demonstrate a can-do and customer service attitude.
Proven excellence in administrative skills and functions.
Proficiency with Client productivity software including Outlook, all Office suite programs, One Note, Teams etc. Standard Excel skills preferred.
Comfortable operating within ambiguity and changing direction rapidly to accommodate a fluctuating work environment.
Maintain the confidentiality of highly sensitive material with tact and professionalism.
Desire to take on big challenges and the ability to see the big picture as well as the details.
Efficient and confident in professional manner.
Skills:
* Events
* Administration
* Support
Employee Value Proposition:
global tech firm
Job Title:
Events Administrator
Location:
Paddington, UK
Job Type:
Contract
Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://en-gb/privacy-notices.
To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://en-gb/privacy-notices.
We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at https://en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.
JBRP1_UKTJ
Office/Event coordinator
Location:
Paddington, London
Role:
Part time
Contract:
12 months with the potential to extend
Our Client a leading tech firm in Paddington, London are seeking an Office/Events Coordinator to join their team! Please note this is a part time position and requires experience within event coordination/management.
Description:
Responsibilities include but are not limited to:
Coordinate both virtual and in person events. Taking ownership in areas including catering, venue selection and logistics for internal events, off-sites, speakership series, morale events, large scale meetings and celebration events for London Engineering Community.
Being the point of contact for the engineering community for their on-site support requests and triage and follow up the issues with the right stakeholders
Liaising with partner teams such as IT and Facilities on support areas such as hardware tracking, space planning, office updates and changes and facilities requests.
Daily management of access requests to the engineering floors in partnership with the Security team
End to End support for the firms Procure to Pay Process for supplier payment including PO creation and Budget Tracking.
Manage end-to-end procurement as well as distribution process for swag items
Cross collaborating, planning, and support including site governance meetings, LT meetings, Focused Initiative groups and other group meetings as needed.
Maintaining Distribution lists, security groups and organizational charts for London engineering community.
Assist with other projects as requested by the Business Operations Team.
Essentials skills:
Minimum 3 years+ experience working in an administrative support/ events management capacity in a fast-paced environment.
Strong attention to detail with strong problem-solving and troubleshooting skills with appropriate urgency
Could easily multitask with timely execution of all tasks and excellent follow-up skills
Personable and approachable.
Strong cross-team collaboration and organizational skills.
Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
Ability to consistently demonstrate a can-do and customer service attitude.
Proven excellence in administrative skills and functions.
Proficiency with Client productivity software including Outlook, all Office suite programs, One Note, Teams etc. Standard Excel skills preferred.
Comfortable operating within ambiguity and changing direction rapidly to accommodate a fluctuating work environment.
Maintain the confidentiality of highly sensitive material with tact and professionalism.
Desire to take on big challenges and the ability to see the big picture as well as the details.
Efficient and confident in professional manner.
Skills:
* Events
* Administration
* Support
Employee Value Proposition:
global tech firm
Job Title:
Events Administrator
Location:
Paddington, UK
Job Type:
Contract
Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://en-gb/privacy-notices.
To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://en-gb/privacy-notices.
We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at https://en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.
JBRP1_UKTJ
Job number 1439153