Office Manager
Annual Salary: £26,000 - £30,000
Job Type: Full-time, Office-based
Location: East London
Working Hours: 9am to 5pm
We are seeking a well-spoken and highly organised Office Coordinator to join our team. This role is crucial for ensuring the smooth operation of our office, from managing phone calls and ordering supplies to supporting the team with various administrative tasks. The ideal candidate will be someone who thrives in a busy environment and is adept at multitasking.
Day to Day of the Role:
* Overseeing facilities and equipment maintenance within the office.
* Handling office invoices and providing administrative support to the team.
* Organising and maintaining files, including printing, information gathering, filing, and archiving.
* Coordinating health & safety training, including organising invites, tracking attendance, and monitoring compliance.
* Maintaining company training records for staff and contractors, notifying of expiring certifications.
* Overseeing mobile phone contracts, telephone systems, and broadband services.
* Handling postal duties with Royal Mail and maintaining the franking machine.
* Creating and maintaining job files and spreadsheets for information logs.
* Conducting ad-hoc health & safety training.
* Monitoring the information email account and managing template letters and forms.
* Preparing sub-contractor and supplier packs/documents.
* Attending meetings and taking minutes.
* Recording and monitoring annual leave, sickness, and parental leave.
Required Skills & Qualifications:
* Excellent communication and organisational skills.
* Ability to work independently and as part of a team.
* Proficiency in Microsoft Office and email management.
* Experience in administrative support or a similar role.
* Ability to handle multiple tasks and prioritise effectively.
How to Apply:
To apply for this Office Coordinator position, please submit your CV for review.