We have a new vacancy for an organised, detail oriented and client focused Reception Co-ordinator to join the Central team in our London office. Role responsibilities will include co-ordinating and managing the reception desk and meeting rooms in our London Office, including providing cover and support to the post desk/room.
Client Details
With three locations (Manchester, Liverpool and London), and some of the most successful companies in the UK included in our client base, we are recognised as a major law firm. Central to our success is our reputation for excellent client service and we work hard to continuously raise our standards.
Where a client needs expert legal advice, our team steps up and takes ownership to deliver the best result. Our clients continuously come back to us and recommend us to others. We utilise the specialist legal skills, knowledge and expertise across our full-service offering.
Description
Tasks will include:
* Meeting and greeting with clients and visitors and liaising and interacting with Ground Floor Reception
* Monitoring the Reception Inbox, answering calls and taking messages, forwarding to the relevant person, where necessary. Directing contractors, working collaboratively with and supported by the Office Manager
* Booking rooms, meetings and appointments
* Setting up meeting rooms, including meeting rooms with video conferencing. Ensuring a quick turnaround for tidying, clearing and cleaning, ensuring they are restocked with refreshments, working collaboratively with the Housekeeper and arranging catering, where necessary
* Printing, scanning, photocopying and faxing
* Taking payments using WorldPay
* Diary management
* Filing and Typing
* Assisting the Management Team, Central Team, Office Manager and PAs with other tasks, as and when required
The successful candidate will have around two years’ experience in a similar role. This would also be a good opportunity for an experienced administrator, or someone in a similar role looking to progress in their career.
Profile
Additional skills and experience that we would ideally like to see include:
* Previous legal or office experience.
* CILEX legal secretarial qualification, City & Guilds business administration qualification, or equivalent.
* Full working knowledge of Microsoft Office, including Outlook, Teams, Word, Excel and PowerPoint.
* Positive and proactive attitude, using initiative, working independently and taking ownership and responsibility.
* Use of tact and discretion, when dealing with sensitive and confidential data and information.
This role is full time and fully office-based, with working hours of 08:00 to 16:00 from Monday to Friday, however flexibility on hours will be essential.
Job Offer
* Minimum 25 days annual leave
* Office closure between Christmas and New Year
* Staff loyalty card for various discounts
* An hour’s early finish on your birthday
* Two days’ allowance each year for charitable work
* Optional private health insurance with an option to add family
* Death in service to the value of three times your salary
* Group income protection
* Pension scheme
* Employee assistance programme
* Mental health first aiders
* Annual travel insurance for you and your family
* Travel loan
* Cycle scheme
* Variety of sports teams