Tate recruitment are delighted to be working alongside an established local authority business, looking for a Democratic Services Officer to join their team based in Brighton.
Democratic Services Officer
* Department: Governance, People & Resources
* Contract: 6-month
* Pay Rate: £16.63 per hour
* Work Arrangement: Hybrid working (2 days office-based, 3 days remote)
Purpose of the Job:
Facilitate the council’s democratic process by arranging and servicing meetings and advising on constitutional and procedural matters.
Key Responsibilities-
Meeting Management:
* Arrange and attend Council, Committee, Sub-Committee, Review Panels, and other meetings.
* Ensure meetings run smoothly and follow proper procedures.
* Arrange and attend pre-meetings with Chairs and Deputies.
* Prepare and coordinate final agendas and reports
Documentation:
* Prepare clear and accurate agendas, reports, and minutes
* Circulate documents within prescribed timescales.
* Publish decision lists and communicate decisions to relevant parties.
Follow-Up Services:
* Provide follow-up service post-meetings.
* Communicate decisions to councillors, press, public, and other stakeholders.
* Monitor and report on the implementation of decisions.
Communication and Relationships:
* Maintain effective communications with directors, managers, councillors, and outside bodies.
* Provide advice, information, and research as needed.
Advisory Role:
* Offer advice on the council’s Constitution, Procedural Rules, and Financial Regulations.
* Assist with preparing letters, Notices of Motion, and recording counsellor’s interests.
Additional Responsibilities:
* Administer and clerk Schools Admission and Exclusion Appeals.
* Contribute to briefing and training sessions.
* Prepare reports for various council bodies.
* Publish information on the council’s intranet and website.
* Handle confidential and sensitive issues appropriately.
* Support webcasting of meetings.
Person Specification-
Experience:
* Local government democratic process or similar.
* Minute taking experience
* School appeals experience
Knowledge:
Legislative requirements (Local Government Act 1972, 2000, 2007), roles of council Members, good meeting conduct practices.

Skills:
Excellent communication, report writing, prioritisation, organisational, project management, problem-solving, adaptability, teamwork, initiative, and proficiency with PC-based office applications.

Other Requirements:
Sensitivity to confidential and equality’s issues, willingness to attend out-of-hours meetings.
If you are interested in the position as Democratic Services Officer, apply today!
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.