An exciting opportunity to join our Savills Auctions Team as our Post Auction Key & Access Co-ordinator role based in our London Headquarters.


Role Overview: 

To enable the smooth running of key handling post auction, co-ordinating access for purchasers and surveyors and providing keys on completion. Additionally ensuring property inspections are carried out as per client instruction and assist with day to day viewing and photography requests if required.   
Team Overview :
As one of the UK’s leading auction houses, our team is among the longest standing in the industry and has extensive experience across both residential and commercial auction sales. To date the department has handled over 16,000 transactions, equating to more than £4 billion.
Our Auctions team has built a strong reputation in the auctions sector. We have a proven track record in working with clients across the residential and commercial spectrum including owner occupiers, investors and developers through to local authorities, housing associations, charities, receivers, executors, trustees, government bodies, utility and property companies.
From initial appraisal and appointment to exchange of contracts and completion, our dedicated team provides expert guidance and advice throughout the whole process. Our own experience, combined with the local knowledge of Savills national network, specialist departments and constantly-updated research intelligence, gives us the resources, expertise and reputation for offering an unrivalled level of service to our clients.  
Key Responsibilities:  
* Liaising with surveyors and purchasers & organising access as appropriate post auction through the Viewer Platform.
* Liaising with solicitors and purchasers on completion and facilitating key handovers on completion.
* Updating the Monday.com platform with up-to-date key information for all properties.
* Ensuring property inspections are carried out regularly and as per client instruction.
* Assisting the wider operations team on auction day where required.
* Answering the phones to general enquires, assisting where possible and if not passing on to the relevant individual.
* Chasing vendors solicitors to confirm completion in order to keep records up to date and facilitate a key release if required.
* Being a second authoriser for outgoing payments in Barclays.net as required.
* Having the ability to fully cover the Viewing Co-ordinator role for short periods of time such as over holiday and sickness leave.
Key Skills: 

* Being a team player is essential
* Enthusiasm and commitment to provide exceptional support
* Ability to take responsibility for production of high quality & accurate work
* Adhere to company protocols and compliance requirements
* Dependable – team can rely on job holder to produce work to deadlines
* Must be able to cope with routine tasks
* Ability to deal with a demanding team & work under pressure
* Able to work on own initiative and with limited supervision
* Ability to develop and maintain good working relationships at all levels
* Excellent organisation, co-ordination & prioritising skills
* Able to confidently liaise with a wide range of clients
* Flexibility to work outside contracted hours as and when necessary
Technical experience:-
* Excellent IT skills – Microsoft Office, Outlook, Excel, PowerPoint & Teams.
Find out more about Savills offer

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