Job Title: Personal Assistant- Part - Time
Location: Belfast
Salary and Benefits: £28K- £30K per annum ( Pro- Rata) - dep on experience
Hours are Part Time and can be Flexible
Employment Type- Permanent
Interview Process: Immediate Interviews
The Right Client- Nominate Recruitment are thrilled to be partnering with a successful Property Business. They are seeking a Personal Assistant to work closely with the Managing Partner.
The Right role:
*Provide a wide range of key administrative and business support to Partners and senior management on a daily basis
*Full diary management for the Managing Partner.
*Management of all meetings, this includes managing attendees, creating agendas and minute taking.
*Carry out administrative duties such as filing, typing, copying, binding and scanning.
*Drafting letters and emails on behalf of the Managing Partner.
*HR & recruitment duties to include induction of new staff.
*Arranging of team building events.
*Maintaining and updating staff records and contracts of Employment.
*Ensure Health and safety processes are up to date and being adhered to.
*Communicate through email, correspondence memos, letters, faxes and completion of forms
*Order office supplies.
*Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
*Maintain computer and manual filing systems
*Handle sensitive information in a confidential manner
*Assist in staff training events.
*Develop and update administrative systems to make them more efficient
The Right Fit:
*Experience as a Personal Assistant or Executive Assistant
*Good organisational skills and the ability to track and manage multiple competing priorities
*Excellent written and oral communication skills and the ability to summarise complex issues clearly and succinctly
*Outstanding organisational, time management, and problem-solving skills, with impeccable multi-tasking abilities
*Expert user of Microsoft Office applications
*Exceptionally detailed orientated
*Exceptional interpersonal skills - oral and written
*Ability to build and maintain strong working relationships and foster join-up and collaboration across teams