Job Overview
We are seeking a highly organised and detail-oriented Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires proficiency in various software applications, excellent communication skills, and the ability to manage multiple tasks effectively. The Secretary will play a crucial role in maintaining office efficiency and supporting staff with clerical tasks.
Duties
*Perform data entry and maintain accurate records using computerised systems.
*Manage phone calls with professionalism, demonstrating excellent phone etiquette.
*Organise and schedule appointments, meetings, and events as required.
*Assist in the preparation of documents and reports using Google Suite and other office software.
*Handle clerical tasks such as filing, photocopying, and scanning documents.
*Maintain an organised office environment to enhance productivity.
*Support team members with administrative tasks as needed, ensuring smooth workflow.
*Utilise QuickBooks for basic financial record keeping and invoicing.
Experience
*Previous experience in an administrative or clerical role is preferred.
*Proficiency in Google Suite applications (Docs, Sheets, Drive) is essential.
*Strong organisational skills with the ability to prioritise tasks effectively.
*Excellent typing skills with attention to detail for data accuracy.
*Demonstrated ability to work independently as well as part of a team.
*A proactive approach to problem-solving and the ability to adapt in a fast-paced environment.
If you possess these skills and are eager to contribute to a dynamic team, we encourage you to apply for this exciting opportunity.