AJ Chambers are working with a Southampton based law firm looking for a Commercial Property Secretary.
Supporting 1 Partner and 2 consultants:
• Good written and spoken English; polite professional telephone skills;
• Good working knowledge of word
• Specialist property legal experience
• Excellent organisational skills
• Team player
• Well organised
• Able to work effectively under pressure / meet tight deadlines
• Professional and confident approach
• Good communicator
GENERAL DESCRIPTION OF JOB
• Types, corrects and amends a variety of legal correspondence and documentation.
• General administration duties including, keeping case/client files up to date; creating new files; referencing; general filing. Ensuring familiarity with lawyer’s clients & cases.
• Professionally answering internal and external telephone calls and efficient message taking.
• Keeps own and lawyers diaries up to date. Book meeting rooms as necessary.
• In solicitors absence checks post/voicemail and email ensuring urgent matters are dealt with.
• Prepare client bills for lawyer review and approval.
• Is familiar with and adheres to firm’s policies and procedures.
• Undertaking online and paper searches.
• Amending leases, contracts and reports.
• Collating documentation ready to send out to client.
• Land Registry applications, SDLT returns and submitting SDLT returns on line.
Overall knowledge of a whole general commercial property transaction is also important.