Are you an organised and detail-oriented individual with a passion for working in a professional services environment? Located in the heart of Newcastle city centre, seeking a dedicated Legal Secretary to support our dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of our housing department, working closely with partners and fee earners. If you have excellent communication skills, proficiency in legal documentation, and a proactive attitude, we would love to hear from you!

KEY RESPONSIBILITIES
Working within the housing department, key responsibilities include:
*Organising and prioritising workloads in collaboration with fee earners.
*Managing the fee earner’s diary and being aware of their daily commitments.
*Preparing incoming and outgoing correspondence.
*Notifying and coordinating with fee earners about any changes in workload priorities.
*Opening and closing files, ensuring compliance with money laundering documentation and firm policies.
*Liaising with clients and taking instructions under the supervision of fee earners.
*Preparing, submitting, and downloading property searches.
*Drafting, amending, and finalising legal documents and reports as directed.
*Preparing and collating engrossments for execution and completion.
*Submitting Stamp Duty Land Tax forms via the SDLT website.
*Interfacing with the Land Registry.
*Assisting with the preparation of monthly bills.
*E-filing all documents and correspondence.
*Using precedents to draft documents as directed.
*Coordinating with the Housing Department Administrator for room bookings, accommodation, and travel arrangements.
*Setting out-of-office greetings and managing email messages when fee earners are unavailable.

KEY ATTRIBUTES/SKILLS
*Highly organised with strong attention to detail and a positive attitude.
*Advanced proficiency in Microsoft Office Suite.
*Experience with Searches, Land Registry, and Stamp Duty Land Tax interfaces.
*Excellent IT skills, including document management systems.
*Fast and accurate typing skills.
*Proficient in document preparation, including formatting, table of contents, formulas, track changes, and document comparison.
*Self-motivated and able to work independently.
*Strong organisational skills.
*Excellent communication and interpersonal skills.
*Ability to prioritise tasks and meet deadlines.
*Professional and efficient telephone manner.


What you need to do now

If you’re interested in this role, click ’apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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