Legal Administrative Assistant
*Job Type: Full-time
*Location: Farnham
*Salary: £25,000 - £30,000
We are seeking a proactive and organised Legal Administrative Assistant to join our dynamic team with the Family Law Department. This role involves comprehensive administrative support to our legal department, ensuring efficient operation through a variety of tasks related to organisation and communication.
Day-to-day of the role:
*Manage and organise diaries for all department members to ensure efficient scheduling and coordination.
*Meet with clients to assist in the preparation of critical documents such as Form E financial statements, including obtaining, collating, and scheduling necessary documents and liaising with clients for amendments.
*Handle new enquiries promptly and ensure all family court hearings and directions are diarised and actioned timely.
*Liaise with clients, counsel, courts, and other third parties through email, telephone, and in-person communications.
*Prepare and send bills for department approval and subsequent dispatch to clients.
*Conduct initial credit control activities, liaising with fee earners regarding outstanding invoices and necessary actions, such as referrals to credit control.
*Address client queries regarding fees in consultation with fee earners.
*Ensure timely receipt and payment of funds for counsel’s fees and other disbursements.
*Monitor court portals daily to update on case status, approved orders, and hearing notices.
*Prepare hearing bundles and other documents as per practice direction rules in advance of hearings.
*Ensure compliance with court directions by preparing and filing cost statements (Form H, Form H1, N260).
*Set up and maintain files in Proclaim, ensuring all compliance checks are completed.
*Manage BigHand dictations and prepare standard letters using templates for client communications.
*Organise and document minutes for department meetings and handle other administrative tasks as needed.
Required Skills & Qualifications:
*Proven experience in a legal administrative role, preferably within a family law environment.
*Strong organisational and time management skills with the ability to handle multiple tasks.
*Excellent communication skills, both written and verbal.
*Proficiency in using legal case management software, preferably Proclaim.
*Familiarity with legal documentation and court processes.
*Ability to work independently and as part of a team.
Benefits:
*Competitive salary package.
*Opportunities for professional development.
*Supportive team environment.
To apply for the Legal Administrative Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role or reach out to Mark Watts at Reed for an informal conversation.