To provide front of house cover, travel administration and EA support for the SLT
Somebody to cover 4 days per week, Monday to Thursday on site in Bristol, hours 8 am - 4.30 pm
*Responsible for all reception duties: meet and greet of visitors, screening all reception calls, etc.
*Responsible for travel inbox: Arrange travel and internal travel arrangement, as well as accommodation requirements.
*Support with organising events, meetings, workshops and any away day communication, invites, room setup, support preparation of material, catering etc.
*Management of stationary supplies and ordering office stationary as required
*Responsible for good receiving, signing for and checking in deliveries and distributing to recipients
*Sorting and delivering post, trips to Post Office as required
*Provide admin support for the management team as required
*Some scope to deal with routine and non-routine problems unsupervised.
*More complex problems would be referred to supervisor but ability to think independently is essential
*External contact and communication with all levels
*Regular internal communication with all levels of staff face to face, by telephone and email
*Regular external contact with suppliers, sub-contractors, and customers
*Routine work following established procedures
*Some problems have to be solved with tight time constraints (e.g. travel arrangements)
*Letters/Emails to be composed as required using own initiative.
*Confident and proactive communicator, able to interact across the business in a professional manner
*Good interpersonal skills
*Resilient and reliable under pressure
*Ability to apply discretion and maintain confidentiality
*Strong MS Office skills
*Strong organisational and administrative skills
*English and Maths at GCSE level, or equivalent