Events Coordinator *Advertised by OA West End
We are currently seeking an Events Coordinator to join our client’s small, dedicated team. This is an ideal role for someone who is passionate about EDI!!
If you’re efficient, organised, confident, and love to multi-task, this could be the role for you! As an Events Coordinator, you will play a key role in handling all coordination aspects of our client’s two annual awards events. Working alongside a dynamic team, you will have the opportunity to bring together business professionals, celebrities, and press for these exciting events.
JOB TITLE: Events Coordinator
CONTRACT: Permanent
SALARY: £28,000 - £35,000
Key Responsibilities:
*Coordinate all logistics and planning for the two annual awards events on a timeline, ensuring tasks are completed in a timely manner.
*Identify and book event locations, liaise with location management, and handle catering and other logistical arrangements.
*Liaise with sales, editorial, and design teams to produce marketing materials and manage event publicity.
*Work with the digital marketing manager to ensure key social messages are communicated throughout the awards year.
*Collaborate with the partnership manager to prioritise stakeholder satisfaction during event planning.
*Coordinate with the graphic designer to ensure event graphics and souvenir guides align with the event theme and brand values.
*Source, book, and coordinate suppliers for key aspects of the awards, maintaining a balance between value and quality.
*Manage all workstreams within the awards, from nominations to judges meetings and attendees’ requirements.
*Organise logistics for other events such as conferences, mixers, roundtables, and meetings.
*Oversee event setup, instructing external contractors and internal staff.
*Manage the entry process for awards ceremonies and facilitate judging meetings.
*Handle pre-event and post-event communications, including follow-ups and event success assessments.
*Ensure smooth event operations and effective communication, both internally and externally.
*Coordinate and deliver small ad hoc events, team meetings, and staff team days.
*On-site event management, serving as the primary point of contact and troubleshooting any issues that may arise.
*Oversee health and safety measures, including risk assessments and contingency planning.
*Perform any other duties requested by management.
Key Skills You Have:
*At least two years of experience coordinating large-scale events is preferred, but recent graduates with strong potential will also be considered.
*Motivated and results-driven, with strong organisational skills and attention to detail.
*Excellent problem-solving skills and the ability to remain calm under pressure.
*Experience in budget and supplier management, with negotiation skills.
*A passion for live events and dynamic, fast-paced settings.
*Strong communication skills, both written and verbal.
*Detail-oriented with excellent time management skills.
*Adaptable and proactive, able to manage overlapping projects and work under pressure.
*Customer service-focused, committed to ensuring satisfaction at every stage.
*IT literate with a sound knowledge of Microsoft Office packages.
*Ability to manage high-touch clients in both virtual and live event environments.
*Coachable, adaptable, and eager to learn and grow with the organisation.
Desirable Bonus Skills:
*Experience in celebrity booking and management for awards events.
*PR experience, either working with external PR organisations or writing and sourcing PR internally.
*Experience in live production environments.
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