Job Title: Transport Administrator
Pay Rate: £16.10 - £18.75 per hour dependant on Grade
Location: Bristol, BS2 0TB
Duration: 6 - 12 months Temp + view to extend
Working Pattern: Full Time Mon - Fri 9am to 5pm Hybrid 2/3 days per week once training completed
Start Date:
Job Purpose:
Are you a highly organised individual with strong administrative skills? Are you looking for an opportunity to contribute to the efficient operation of a transport service? Our client, a leader in the transportation industry, is seeking a Transport Administrator to join their team. As a Transport Administrator, you will play a crucial role in ensuring that all administrative tasks are carried out accurately and efficiently, allowing our client to comply with all legal requirements for their vehicle fleet.
Responsibilities:
*Provide effective team support to transport workshops and Area Controllers.
*Coordinate HGV MOT appointments by making applications to authorised testing facilities and notifying workshops of appointment dates.
*Maintain accurate records of DVSA vehicle testing certificates.
*Liaise with external contractors for administration of the LOLER inspection programme for Cranes, Platforms, and lifting equipment.
*Record inspection results and ensure accurate certificates are maintained.
*Manage the administration records for the fuel card renewal system.
*Order and issue fuel cards, ensuring they are allocated correctly.
*Process orders for gas and diesel for bunkered Network Service fuel.
*Report any changes to the operating details of vehicles subject to the Operator’s Licence to the DVSA.
*Administer the Driver Behaviour System and installation programme.
*Conduct audits to verify the accuracy of vehicle job inputs by workshops.
*Process purchase orders, PPE requests, and invoices through the E5 system.
*Order long-term hire vehicles as needed.
*Perform general administration duties, including filing vehicle maintenance documents and test certificates, handling incoming mail, and maintaining transport database records.
*Assist with monthly KPI reporting.
*Document all procedures to ensure clarity and consistency.
Candidate Requirements:
*Strong computer skills for data management and reporting.
*Excellent numeracy and literacy skills.
*Basic interpersonal and communication skills for effective written and verbal communication.
*Exceptional organisational skills and ability to prioritise tasks.
*GCSE English and Mathematics at grade A*-C/4-9 or Functional Skills Level 2 qualification in both subjects.
If you are looking for a challenging and rewarding opportunity in transport administration, this could be the perfect role for you! Join our client’s dynamic team and be a vital part of their continued success. Apply now!
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