Do you have excellent administrative skills with an expertise in serving committee meetings? Are you highly organised with great time management, communication and interpersonal skills? If yes, Signature Recruitment is currently seeking a Committees Assistant for our client, a London university. This is a temporary, full-time position offered with a hybrid working structure of three days on campus and two days from home. It has an immediate start for one month but with the possibility to extend into the New Year.
The Committees Assistant will support the Student Experience Team by ensuring the efficient administration of university committees. In this role, you will effectively and efficiently service committee meetings preparing agendas, paperwork and taking well drafted minutes with meticulous attention to detail. In addition, you will confidently undertake communication for surveys and manage large data sets. You will happily and flexibly work with others and assist in event planning when required.
Committees Assistant Key Responsibilities:
*Provide secretariat support for key committees, including preparation of agendas, taking well drafted minutes, and follow-up to action points
*Liaise with stakeholders to coordinate meeting schedules, ensuring timely communication and preparation of necessary documents
*Assist with the preparation and distribution of committee papers and maintain records and archives of committee decisions
*Work with surveys and large data sets - information based and numerical
*To support, when required, by assisting in the planning, organisation, and execution of events such as induction, open days, and extracurricular student activities
*Any other ad hoc administrative duties in order to support the Student Experience Team including the preparation of reports and communications to students and staff, monitoring shared inboxes and responding to queries, signposting when necessary
Committees Assistant Key Skills:
*Demonstrable experience in committee administration with excellent written and verbal communication and strong interpersonal skills
*Personable and proactive self-starter, with good organisation and time management skills and the ability to prioritise tasks and complete them effectively and efficiently
*Confidence working with data sets showing accuracy and attention to detail in all tasks
*Proficient IT skills - in particular Microsoft Office Suite
This role is perfect for someone with a background in administration, skills in servicing committees and meetings and occasional event planning. If you are keen to apply your experience and skills in a busy, fast paced yet vibrant environment, we would love to hear from you. Apply today!
While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, we will keep your details for potential future opportunities.
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