A renowned law firm based at Guildford Industrial Estate (near the Guildford University campus) urgently seeks a Receptionist/Administrator to join their national client services and reception team to deliver excellent reception and administrative services. This Receptionist/ Administrator role starts ASAP and is initially a temporary role but with the view to becoming a permanent position after the initial period of temping. We are looking for candidates who want to commit to a permanent position.
The temporary assignment will last about 5-6 weeks and pay £13.45 per hour (£12+ £1.45 holiday pay). The permanent role will pay up to £24k annually.
The working hours for this Receptionist/ Admin role are 37.5 hours per week. Preferable background: Hotels, Airlines, Spa/Golf Clubs, other Law Firms, or any credible office background.
Receptionist/ Administrator duties:
· Keeping the reception area smart and tidy
· To man the company’s reception switchboard
· Answering the phone to company standard, transferring the call, and taking messages
· To greet all clients on arrival and assist them in a courteous & helpful manner
· Manage the Reception outlook diary
· To assist the marketing team with in-house events
· Order all lunches, breakfasts & dinner when required
· Ordering all stock and completing monthly stocktake
· Coding and reconciling all invoices
· To work alongside other teams and provide support when needed at the respected office(s)
· Monitor and maintain all internal meeting rooms to a high standard
· Setting up conference calls
· Assist with all travel/hotel booking for internal clients
-Facilities support; dealing with and distributing the post, and filing documents.
Receptionist/ Administrator skills & experience
· Previous receptionist experience in a Reception/Hospitality role
· High standard of professional appearance
· Ability to work under pressure and tight deadlines