Our client is seeking a motivated and organized Receptionist / Administrator with experience in a legal setting to join their team in Bolton. This is an exciting opportunity for a professional who thrives in a dynamic environment and is passionate about delivering excellent customer service.
As the first point of contact for clients and visitors, you will manage front desk operations while providing crucial administrative support. Your background in a legal environment will be invaluable in ensuring the smooth running of our office.
Key Responsibilities: *Front Desk Duties: Welcome and greet visitors, clients, and staff in a friendly and professional manner.
*Phone Handling: Answer, screen, and direct incoming calls efficiently. Take and relay messages as needed.
*Administrative Tasks: Perform general administrative duties such as filing, photocopying, and handling mail.
*Appointment Management: Schedule and manage appointments and meetings, including coordinating staff calendars.
*Client Communication: Handle inquiries from clients, providing relevant information or directing them to the appropriate person.
*Data Entry: Maintain accurate and up-to-date records, databases, and files.
*Legal Support: Assist with legal documentation, correspondence, and case files, ensuring compliance with confidentiality and regulatory requirements.
*Office Supplies: Monitor and order office supplies to maintain a well-stocked inventory.
*Document Preparation: Prepare documents, reports, and presentations as required by the team.
Requirements: *Previous experience in a receptionist or administrative role, preferably within a legal environment.
*Familiarity with legal terminology, procedures, or document handling.
*Excellent communication and interpersonal skills.
*Strong organizational skills with the ability to multitask in a fast-paced environment.
*Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
*A professional, positive attitude with attention to detail.
*Ability to work independently and collaboratively as part of a team.
Preferred Qualifications: *Previous experience in a law firm or legal services role.
*Familiarity with office equipment such as printers and phone systems.
*Knowledge of case management software or legal filing systems.
Benefits: *Competitive salary based on experience.
*Opportunities for professional growth and career progression.
*Friendly and supportive team environment.