Are you an experienced legal secretary with a passion for Real Estate or Corporate work? We are seeking a dedicated professional to join a prestigious law firm in London. In this role, you will play a crucial part in their team of lawyers, providing vital support and handling a variety of tasks, including managing diaries, preparing documents, and liaising with high-net-worth clients. Your organisational skills and attention to detail will ensure this busy practice runs smoothly.
Key responsibilities:
1. Document Preparation
*Drafting, formatting, and editing legal documents like contracts, motions, briefs, and agreements.
*Proofreading documents for accuracy and legal compliance.
*Preparing and filing legal documents with courts or regulatory agencies.
2. Client Interaction
*Acting as the first point of contact for clients.
*Answering phone calls, emails, and scheduling appointments.
*Handling confidential information and maintaining discretion.
3. File Management
*Maintaining and organizing physical and digital case files.
*Managing correspondence, emails, and other documents related to cases.
*Ensuring files are up-to-date and easy to access.
4. Scheduling and Calendar Management
*Managing attorneys’ calendars, including scheduling meetings, court appearances, and deadlines.
*Organising and coordinating travel arrangements for attorneys if needed.
5. Research
*Conducting basic legal research to find relevant laws, cases, or precedents.
*Gathering information for cases by reviewing files, court records, or other sources.
6. Court Procedures and Filing
*Filing documents with the court in person or electronically.
*Keeping track of filing deadlines and ensuring timely submissions.
*Communicating with court clerks or opposing counsel when necessary.
7. Billing and Invoicing
*Assisting with billing by tracking billable hours for attorneys.
*Preparing invoices and managing payment follow-ups.
*Handling expense reports and financial records.
8. Administrative Tasks
*Managing office supplies, equipment, and resources.
*Taking dictation or typing up notes for attorneys.
*Performing general clerical tasks like photocopying, faxing, and mailing
This is an excellent opportunity for a legal secretary who thrives in a fast-paced environment and the ideal candidate will be confident, discreet, and capable of managing multiple priorities while maintaining the highest standards of client service.
If you are looking to take the next step in your career with a firm that values excellence and offers a supportive working environment, we want to hear from you.
Apply today to join a team where your contributions will be recognised and your career will be supported