A well-established property firm in Guildford are looking to recruit a property manager for their team. The role encompasses two primary domains: Property Management and General Administration, with tasks requiring attention to detail, excellent organisational skills, and proficiency in property management processes and software.
Key ResponsibilitiesProperty Management * Maintenance Coordination
*Handle maintenance requests and issue work orders to contractors.
*Select contractors based on job requirements and landlord preferences.
*Request and review quotes for necessary works.
*Process invoices and close work orders once tasks are completed.

* Tenancy Management
*Schedule and conduct inventories, check-ins, and check-outs.
*Issue vacating letters for end-of-tenancy procedures.
*Send inventories to landlords and tenants and address tenancy-related concerns.
*Handle deposit negotiations and release processes, including DPS (Deposit Protection Service) compliance.

* Utility and Certification Management
*Update utility companies with tenant changes and meter readings.
*Book and manage compliance certificates: EICRs, Gas Safeties, and EPCs.
*Coordinate remedial works based on inspection results and notify local councils about failed certificates.

* Property Inspections and Visits
*Schedule and conduct property inspections using software like Inventory Hive.
*Report findings to landlords and resolve any tenancy issues or breaches.
*Ensure properties are clean and ready for new tenancies, with keys and documentation prepared.

* Legal Compliance
*Serve Section 21 notices where required.
*Maintain records of contractor credentials and Public Liability Insurance.

General Administration * Applicant and Tenancy Management
*Register and qualify potential tenants.
*Organise and conduct property viewings.
*Draft and send tenancy agreements via DocuSign.

* System and Process Management
*Set up and maintain contractor profiles in the internal system.
*Prepare tenant move-in packs, including appliance manuals and checklists.

Ideal Candidate *Experience: Proven background in property management with knowledge of tenancy laws, maintenance processes, and utility coordination.
*Skills:
*Strong communication for liaising with landlords, tenants, and contractors.
*Familiarity with property management software (e.g., Inventory Hive) and tools like DocuSign.
*Ability to multitask and manage schedules effectively.

*Knowledge:
*Expertise in handling legal notices like Section 21.
*Understanding of DPS and compliance standards for certifications.

This position demands a proactive individual with an eye for detail and the ability to maintain smooth operations within a fast-paced environment.

For more details, or to apply please contact Portia at AMR