Role: Office Manager
Salary: £30,000 - £35,000
Location: Birmingham
Sector: Legal
Office Manager role and duties.
Our client are a reputable law firm based outside the city centre looking for a offic emanager to carry out a mixed role. The role will be suitable for a candidate that is open to have a varied role which covers all Reception, admin, accounts and front of house duties.
Duties
Front of House:
*Greeting clients, answering phone etc
*Ensuring the smooth functioning of the office and resolving any problems that crop up etc
*Maintaining office supplies
*Dealing with post
Admin:

*Issuing formal employment contracts
*Assisting with the annual PI renewal
*Dealing with SRA renewals and information requests
*Keeping holiday register up to date
*Opening and closing matters on LEAP + raising bills etc
*Check pricing on stationary and place orders when required
*Filing CS01’s
*Dealing with company incorporations
*Responding to enquiries
*Forwarding post by Email + forward on to those wanting the originals (if they have a petty cash system in place for this, keeping a record, requesting top-ups as needed, invoicing)
*Advising potential new clients on our RegOffice and CoSec Services
*Raising invoices
Marketing:
*Posting LinkedIn updates
*Updating website, eg new personnel, blogs, changes to content
*CRM, eg compiling client and prospects lists
Finance:
*Assisting Financial Controller with reconciling Client & Office Accounts
*Making payments online through HSBC + reporting incoming funds to Client A/c to fee earners
*Updating monthly debtor list
*Chasing invoices
*Inputting expenses through Xero
*Download Land Registry Statements
*Download Companies House Statements
*Petty cash, noting payment on excel sheet, updating Xero for the payments, excel sheet at the end of each month to reconcile
AML and Onboarding:
*Working with our AML officer to ensure our processes are up to date and SRA compliant
*checking ID through Creditsafe
Person Specification:
*Proven experience in an administrative support role
*Excellent organisational skills
*Good attention to detail
*Good communication skills (verbal & written)
*Self-motivated and professional
*Proactive, can-do attitude, and able to work with minimal supervision
*Team player
*Good, helpful telephone manner
*Confidential and trustworthy
*Diplomatic
*Good Microsoft Office skills and preferably Word and Excel