Administrator
other jobs Alexander Mae HR
Added before 8 Days
- England,South West,Bristol
- full-time
- £23,500 - £24,000 per annum, OTE
Job Description:
We are working with a highly successful, family business in East Bristol to help them find an Administrator to join their busy and successful Fuel Department. Working alongside a small team of three you will maintain records and calculate fuel usage for scheduling of fuel deliveries.
Key tasks and main duties
*Maintain accurate and up to date records of all fuel management contracts
*Maintain regular contact with customers who have fuel management to better understand how they are using generators, therefore effecting efficient deliveries of fuel
*Liaising with the Fuel Team, Transport Manager, Logistics Manager and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently
*Producing all fuel management related paperwork (e.g. delivery notes, job sheets, purchase orders) and processing all completed delivery documentation to enable the production of timely invoicing.
*Raising and pricing all sales orders, with associated PODs to allow Accounts Department to raise and issue invoices to customers in a timely manner, Utilising supplier and customer rate "widgets" and other internal data to ensure the correct rates are being applied
*Liaising with the Accounts Department in all aspects of fuel management invoicing (such as customer’s queries or issues of non-payment)
*Troubleshooting fuelling requirements as required using all available resources - in the event of fuel run out - liaising with Fuel Management Supervisor and Fuel Operations Manager to ensure the swift resolution of any problems
Skills and experience required
*Previous administration experience
*Good organisational and communication skills
*Good level of maths ability
*Strong IT skills and able to use Excel
*Able to manage changing priorities in a fast-moving environment
*Able to work as part of a team
*Strong geographical knowledge of the UK is desirable
Benefits
*£24,000
*23 days holiday (plus bank holidays) - increasing with the length of service
*Company pension scheme
*Private medical scheme
*Life assurance scheme - with access to more healthcare support and counselling services to help protect employees’ financial, emotional, and physical wellbeing
*Please note this is 100% office based
Key tasks and main duties
*Maintain accurate and up to date records of all fuel management contracts
*Maintain regular contact with customers who have fuel management to better understand how they are using generators, therefore effecting efficient deliveries of fuel
*Liaising with the Fuel Team, Transport Manager, Logistics Manager and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently
*Producing all fuel management related paperwork (e.g. delivery notes, job sheets, purchase orders) and processing all completed delivery documentation to enable the production of timely invoicing.
*Raising and pricing all sales orders, with associated PODs to allow Accounts Department to raise and issue invoices to customers in a timely manner, Utilising supplier and customer rate "widgets" and other internal data to ensure the correct rates are being applied
*Liaising with the Accounts Department in all aspects of fuel management invoicing (such as customer’s queries or issues of non-payment)
*Troubleshooting fuelling requirements as required using all available resources - in the event of fuel run out - liaising with Fuel Management Supervisor and Fuel Operations Manager to ensure the swift resolution of any problems
Skills and experience required
*Previous administration experience
*Good organisational and communication skills
*Good level of maths ability
*Strong IT skills and able to use Excel
*Able to manage changing priorities in a fast-moving environment
*Able to work as part of a team
*Strong geographical knowledge of the UK is desirable
Benefits
*£24,000
*23 days holiday (plus bank holidays) - increasing with the length of service
*Company pension scheme
*Private medical scheme
*Life assurance scheme - with access to more healthcare support and counselling services to help protect employees’ financial, emotional, and physical wellbeing
*Please note this is 100% office based
Job number 1771170