AJ Chambers is representing a highly supportive, International Law Firm based in the City of London, who are looking for a Team Assistant.
The Team Assistant will sit in the Tax Trust and Succession Team
The role will deliver excellent secretarial, administrative and facility support services across the Firm which in turn underpins the service we are able to give to our clients.
Roles & Responsibilities:
• Supporting the work of the Tax Trust and Succession team
• Able to develop solutions to ensure an exceptional service is provided at all times.
• Consistently and appropriately update service users on progress and status of tasks where appropriate
• Work with service users to offer assistance where possible
• Support the Compliance & Risk Team with the completion of client due diligence, conflict checking and the Anti Money Laundering processes
• Create new files and maintain and update existing files, demonstrating an understanding of the principal documents within file
• Deal with internal and external postal deliveries and arrange couriers’ services as necessary
• Working effectively and efficiently on the Practice Management System to log and record documents
• Undertake all file closing procedures including the processing of archiving and retrieval
• Complete searches at the request of Partners, fee earners, Client Services Leads and Client Services Executives
• Photocopying, printing, scanning, binding, and filing tasks
• Supporting the Finance team by ensuring receipts, cheques and bills are correctly loaded onto the system
Qualifications & Experience:
• A demonstrated interest in social and community investment through previous employment or personal projects.
• Experience of administration and project support.
Person Specification
• Excellent administrative and organisational skills
• Good written and oral communication skills
• Able to deal with situations in a professional and ethical manner.
• A positive ’can-do’ attitude and proactive approach.
• Ability to remain calm under pressure whilst maintaining a high standard of work output.
• Ability to manage multiple tasks to deadlines and prioritise appropriately.
• Good knowledge of Word, Outlook, PowerPoint and Excel.
For more information, please apply directly or contact Ella at AJ Chambers.