Key Responsibilities:
*Office Management: *Oversee the day-to-day operations of the office, ensuring smooth administrative processes.
*Manage office supplies, equipment, and any related service providers.
*Act as the main point of contact for office communications, including phones, emails, and mail.

*Bookkeeping & Finance Support: *Maintain financial records using QuickBooks, including invoicing, expense tracking, and reconciliation.
*Assist with budget management and reporting, working closely with the finance team or external accountant.

*Social Media Management: *Manage the company’s LinkedIn and Instagram platforms, creating and scheduling posts to engage our audience.
*Monitor social media analytics and adjust strategies to improve engagement and reach.
*Respond to comments and messages in a timely manner and engage with followers.

*Presentation and Document Preparation: *Assist the team with the preparation of presentation documents, reports, and project portfolios.
*Support architects with formatting, proofreading, and assembling project documents and proposals.

*General Administrative Support: *Organise meetings, schedule appointments, and manage the team’s calendar.
*Support HR-related tasks, such as coordinating recruitment and onboarding new staff.
*Assist with any ad-hoc administrative tasks and provide support to other team members as required.

Key Requirements:
*Qualifications: *Previous experience in an administrative or office management role (preferred).
*Experience with bookkeeping, particularly QuickBooks (desirable).

*Experience: *Experience managing social media platforms, particularly LinkedIn and Instagram.
*Experience working in a design, creative, or professional services environment (desirable).

*Skills: *Strong organisational and multitasking abilities, with attention to detail.
*Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
*Good knowledge of QuickBooks and experience in managing financial records.
*Familiarity with social media management tools and strategies for LinkedIn and Instagram.
*Excellent written and verbal communication skills.
*Ability to work independently and as part of a team.

*Other Requirements: *Strong problem-solving skills and a proactive approach to office management.
*Basic graphic design skills (e.g., using Canva or Adobe Creative Suite) for social media posts and presentations (desirable).
*Experience in handling confidential information with discretion.