Job Title: Project Administrator
Location: London, UK
Job Type: Full-Time
Job Summary:
We are seeking a detail-oriented and proactive Project Administrator to support our project management team in delivering high-quality results across a range of projects. The ideal candidate will have excellent organizational skills, a strong ability to multitask, and experience in supporting project coordination in a fast-paced environment. This is an excellent opportunity to join a dynamic team and contribute to the smooth execution of key business initiatives.
Key Responsibilities:
* Assist in the planning, coordination, and execution of projects, ensuring timelines and budgets are adhered to.
* Manage and maintain project documentation, including contracts, schedules, reports, and meeting notes.
* Track project progress and provide regular updates to project managers and stakeholders.
* Coordinate communication between internal teams, clients, and external vendors.
* Prepare and distribute project status reports, ensuring all parties are informed of developments, risks, and milestones.
* Schedule and organize project meetings, including taking meeting minutes and following up on action items.
* Assist with procurement processes, including the preparation of purchase orders and tracking expenses.
* Monitor and manage project-related risks, ensuring timely resolution of issues.
* Support in the preparation of project budgets and assist in monitoring financial performance.
* Ensure all project-related documentation is archived appropriately for future reference.
Key Requirements:
* Proven experience as a project administrator or similar role in project management.
* Strong organizational and multitasking abilities with a keen eye for detail.
* Excellent written and verbal communication skills.
* Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., MS Project, Asana, Trello).
* Ability to work well under pressure and meet deadlines.
* Strong problem-solving skills and the ability to handle multiple priorities.
* A proactive approach to identifying and resolving potential project issues.
* Understanding of basic project management principles and methodologies is desirable.
* A professional qualification in project management (e.g., PRINCE2, PMP) is an advantage, but not essential.
* Ability to work independently and as part of a collaborative team.
Desirable Skills:
* Knowledge of financial tracking and budgeting.
* Experience in a specific industry (e.g., construction, IT, or consulting) may be a plus.
* Knowledge of additional project management software is beneficial.
Benefits:
* Competitive salary based on experience.
* 25 days annual leave + public holidays.
* Pension scheme.
* Opportunity for career progression.
* Flexible working arrangements.
How to Apply:
Interested candidates are invited to submit their CV and a cover letter outlining their relevant experience and qualifications .
This job description can be tailored further based on specific industry or company requirements.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.