Office Manager/HR Administrator

JOB PURPOSE 
• Oversee the administrative activities that facilitate the smooth running of an office, organising people, information, and other resources.

Office Management:
*Health and Safety: *Coordinate and oversee annual fire extinguisher servicing, PAT testing, and monthly emergency lighting tests.
*Conduct bi-annual water cooler checks and daily/weekly coffee machine maintenance.
*Act as the designated First Aider and Fire Warden.
*Do regular risk assessments for the office
*Obtain and store monthly records of environmental usage for the office (water usage, electricity, waste, recycling)

*Office Supplies and Maintenance: *Order and replenish office supplies, including milk, fruit, coffee, tea, paper towel etc.
*Manage plumbing services and coordinate repairs.
*Keeping the kitchen tidy, loading/unloading the dishwasher etc.

*Space Planning: *Plan and allocate office space to accommodate new hires and team changes.

*Office Services: *Coordinate and manage town hall planning, including meeting agendas and catering.
*Greet visitors/guests, offering tea/coffees for meetings

Administrative Support:
*Travel and Expense Management: *Arrange and manage travel arrangements for the Regional VP or HOD’s, including visas, flights, accommodations, and ground transportation.
*Process and verify expense claims for the RVP and other HODs.
*Create and process purchase requisitions and goods receipts in SAP.

*IT Support: *Provide first-line IT support
*New user laptop setup
*screen installations
*Create new user profiles

*Vendor Management: *Create and manage vendor relationships.
*Upload and approve invoices via eye-share.

 
HR and People Operations:
*Recruitment and Onboarding: *Record all CV’s and distribution of each
*Set up all interviews and ensure feedback is given to recruiter after
*New user creation on SuccessFactors
*New position creation on SuccessFactors
*Onboarding of new hires and assist with their integration into the team.

*HR Administration: *Manage HR records and documentation.
*Assist with performance appraisals, objective setting, and policy updates.
*Support ISO audits for People and Culture and Office Operations.
*Contribute to the development and maintenance of the Business Continuity Plan.

KEY COMPETENCIES 

• Excellent written and verbal communication
• Able to promote corporation and commitment within the team members towards the achievement of
command goals.
• Able to identify problems and review related information to develop and evaluate options and implement
solutions.
• Consider and respond appropriately to the others needs and feeling in different situation.

**Please note, this role is office based**

If the above sounds like you, do not hesitate to apply now!