JOB DESCRIPTION
JOB TITLE: Credit Control Coordinator - temp to perm? or perm
REPORTING TO: Finance Director
OBJECTIVES:
Management of the credit control accounts function of the business; to ensure that all monies owed to the Company are duly collected and posted to the correct account and that the company cash flow is maintained. To oversee customers cash transactions and payment processing.
BRIEF DESCRIPTION OF DUTIES
Post
Opening all post for the Company and ensuring that it is distributed throughout the relevant departments and / or recipients.
Banking procedure
collating daily cheque collection and preparing paperwork for the bank, checking that all totals are correct.
Check bank accounts on line to ensure BACS payments have been received.
Credit card payments: agreeing payments.
Raising supplier cheques and BACS payments in conjunction with the Finance Director.
Filing
All filing for the invoices within the accounts department, including archiving and rotation of files.
New Accounts
The opening of new accounts for distributors in line with Company procedures, referencing and ensuring that all paperwork is in place correctly.
Credit notes
Overseeing and raising all credit notes, system reconciliation and liaison with customer.
Debt Chasing
Contacting all customers to ensure timely payment of invoices, action stop facility for those whom no payment has been received, system and file reconciliation.
Sales Ledger
Month End Procedures in line with Company practices.
Purchase Ledger
Agreeing carrier’s invoices and posting them into the system.
Agreeing parcel force invoices and posting them into the system.
Period end - Purchase ledger accounts and reports.
Web orders
Ensuring payment is received and authorised.
Updating web shop customer transactions with the correct details.
Training Course Administration
Collating half yearly figures for training courses.
Overseeing and the distribution of Training Course voucher scheme.
Update and produce training course attendance list of those customers who are due to attend and have paid the course fee.
Advising the training department of those customers or attendees who have not paid the attendance fee for the course.
Chasing payments for outstanding invoices.
Preparation of training course certificates ensuring that the correctly spelt name is placed on each certificate.
Maintain training course database ensuring all details are up to date and contact names are spelt correctly and no shows are noted.
Ensuring course numbers and any special dietary requirements are passed to Carol Rogers for catering purposes.
Other
Responsibility to keep Finance Director informed of developments/facts when necessary. Communication and liaison with other departments as required.