Clerk of Works
6 Month contract initially with potential extensions through to end 2027
Inside IR35
£35-£40 per hour (Umbrella rate)
Based on site in Lincoln
*1.     Background
This project addresses significant fire safety deficiencies and a substandard heating/hot water system at HMP Lincoln.
The fire safety improvements will bring the facility into compliance with the latest MoJ and British Standards by addressing:
*Lack of in-cell fire detection.
*Sub-standard fire alarm installations.
*Inadequate means of smoke ventilation in accommodation areas.
*Issues with emergency lighting.
*general alarm and cell call system.
The legionella heating project aims to:
*Deliver a primary heating/hot water distribution system that meets MoJ and BS standards.
*Enhance the welfare of prisoners and staff.
*Improve living and working conditions.
*Increase system efficiency and reliability.
*Reconnecting to the existing 3 no packaged plant rooms and 1 fire fighting PPR.
2. Scope of Service
*Attend site for an average of 40 hours per week, in alignment with programmed site activities.
*Works period: 01/02/2024 to 01/07/2024, with potential extensions for future phases expected until end of 2027.
*Expenses are included in the hourly rate.
3. Facilitation
*Act as the on-site liaison between Client Representative, consultants, contractor, and prison staff to ensure the project is delivered on time, within budget, and with minimal disruption to prison operations.
*Assess forward plans and ensure risk assessments and method statements are in place, with all stakeholders informed and committed.
*Liaise with the prison’s Works Department to resolve any project-related concerns.
4. Quality Assurance and Oversight
Daily Oversight and Monitoring:
*Maintain a detailed site diary to record daily activities, incidents, and discussions, including photographs where relevant.
*Conduct regular site inspections to ensure compliance with project drawings, specifications, and good building practices.
*Identify defects, propose corrective actions, and maintain a log of findings.
Review and Inspections:
*Monitor workmanship and construction against drawings, specifications, and relevant standards.
*Witness pressure tests and commissioning activities for heating, fire safety, and other systems.
*Validate that fire safety installations meet design and safety standards, including compliance with MoJ technical requirements and BS standards.
Documentation and Reporting:
*Provide weekly brief reports to Client Representative summarising: *Daily site activities and key inspections.
*Health and safety issues.
*General progress and observations.
*Design issues and mitigation.

*Deliver monthly reports to the Client Representative, covering: *Overall site progress against the program.
*Quality of workmanship and compliance with specifications.
*Health and safety observations.
*Identified delays or issues.
*Design concerns and resolutions.

*Review and comment on contractor submissions, including monthly reports and handover documents (e.g., O&M manuals).
Snagging and Handover:
*Conduct snagging inspections and ensure all defects are rectified before handover.
*Produce a Practical Completion Report detailing unresolved issues or defects to the Client Representative.
Liaison and Coordination:
*Input into meetings with the Contractor and SLO to align construction activities with operational needs.
*Facilitate discussions and agreement on method statements that directly affect prison operations.
5. Health, Safety, and Compliance
*Review and comment on site-specific health and safety issues, ensuring compliance with the Health and Safety at Work Act (1974), CDM Regulations (2015), and other relevant legislation.
*Monitor and address any observed safety violations or poor-quality workmanship on-site.
*Check and sign Building and M&E Day Work Sheets weekly.
*Ensure health and safety checks and procedures are completed prior to the commencement of works.
6. Professional Conduct
*Previous experience in high security environment is preferred. 
*Professional membership of ICWCI (Institute of Clerks of Works and Construction Inspectorate) or similar is desirable.
*Adhere to strict confidentiality protocols within the prison environment, ensuring no information is disclosed to unauthorised individuals.
*Demonstrate effective communication and always maintain a professional demeanour.
*Comply with all statutory requirements, company policies, and operational guidelines.
*Undertake additional duties as reasonably requested.
*Present a professional approach in terms of conduct, appearance, and punctuality.