Job Type: Full-time
Location: Milton Keynes 
Salary: £30,000 We are seeking a highly motivated and organised Office Manager to join our team. This role involves being a key point of contact for the Senior Management Team and Managing Director, ensuring the smooth operation of office functions and contributing to various administrative areas.
Key Responsibilities: 1. Office Management:
*Oversee Daily Office Operations and Procedures: *Ensure the office environment is organised, efficient, and conducive to productivity.
*Implement and maintain office policies and procedures to improve operational efficiency.
*Handle incoming and outgoing correspondence, including emails, phone calls, and post.
*Assist with general office duties, such as meeting room management, filing, and photocopying.

*Maintain Office Supplies: *Monitor inventory levels of office supplies and equipment.
*Conduct regular audits to ensure adequate stock levels.
*Manage the procurement process, including placing orders, receiving deliveries, and verifying invoices to obtain the best prices and quality.

*Coordinate Maintenance of Office Equipment and Facilities: *Schedule and oversee regular maintenance and repairs of office equipment (e.g., printers, copiers, computers).
*Liaise with building management and coworkers for facility maintenance and improvements, addressing issues promptly to minimise disruptions.
*Ensure compliance with health and safety regulations.

*Manage Office Budgets & Contracts: *Work with Finance to prepare and manage the office budget, tracking expenses and ensuring cost-effectiveness.
*Manage office contracts including printers, mobile phones etc.
*Approve and process invoices, ensuring timely payment to vendors and service providers.
*Identify opportunities for cost savings and implement measures to reduce expenses.

*Plan and organise office social events, including team-building activities, holiday parties, and other celebrations: *Coordinate with vendors, venues, and other stakeholders to ensure successful event execution.
*Foster a positive and inclusive office culture.

3. HR Administration:
*Assist with the recruitment process, including posting job ads, scheduling interviews.
*Onboarding/Offboarding employees including working with Line Managers and IT.
*Maintain employee records and ensure compliance with HR policies.
*Manage employee benefits keeping finance updated as required.
*Maintaining employee training records.
*Managing the HR system.
*Administering employee Reward & Recognition schemes.
*Supporting with employee disciplinary matters, seeking and implementing guidance from external consultants.
*Employee Security Clearance and vetting to customer requirements.
*Liaison with local colleges in respect to Apprentice training.
4. Support to Managing Director:
*Travel Arrangements: *Plan and book domestic and international travel, including flights, accommodation, and transportation, ensuring all necessary travel documents are in order.
*Handle any travel-related issues or changes promptly.

How to Apply: To apply for the Office Manager position, please apply online or contact Leon Henry at Reed, Milton Keynes for further information regarding the role.