We are seeking a detail-oriented PMO Analyst to support the successful delivery of projects by managing governance, processes, and reporting within the Project Management Office (PMO). This role is responsible for guiding project managers through the project lifecycle from inception to completion, ensuring all necessary documentation, governance, and reporting standards are adhered to. The PMO Analyst will monitor project progress, track performance, manage project data, and report to senior PMO leadership.
Key Responsibilities *Guide project managers through the project lifecycle, from initial proposal through business case development and executive sign-off.
*Ensure all new projects are correctly loaded into the PMO tool with accurate governance structures, RAID (Risks, Assumptions, Issues, Dependencies) logs, milestones, and documentation.
*Validate that all required project governance processes are followed, including proper approval gates and project charters.
*Maintain and update project records, ensuring governance processes are consistently applied.
*Conduct regular project reviews to ensure compliance with PMO standards.
*Support project managers in preparing for stage-gate reviews, ensuring deliverables meet quality criteria.
*Track project progress against defined milestones, timelines, and budgets.
*Monitor project risks, issues, and dependencies, ensuring proper escalation paths are followed.
*Maintain accurate, up-to-date project data in the PMO tool, enabling real-time tracking and performance insights.
*Prepare consolidated portfolio-level reports, including project status, RAID summaries, and progress dashboards.
*Provide accurate and timely updates to senior PMO leadership and key stakeholders.
*Analyse project metrics to identify trends, risks, and areas for improvement across the portfolio.
*Act as the first point of contact for project managers seeking PMO guidance.
*Provide training and onboarding support for new project managers on PMO tools and processes.
*Collaborate with cross-functional teams to resolve project governance and reporting issues.
Qualifications & Experience *Bachelor’s degree in Business, Project Management, or a related field.
*2+ years of experience in a PMO analyst, project coordinator, or similar role.
*Strong understanding of project management methodologies (e.g., Waterfall, Agile).
*Proficiency in PMO tools such as Microsoft Project, SmartSheets, Jira, or PPM software.
*Experience with project governance frameworks, RAID management, and reporting practices.