We are looking for Legal Secretary - Corporate
Reports To: Head of The Corporate Practice
Purpose: To provide secretarial support to the Corporate Team
Salary: Competitive (based on skills & experience)
Hours: Monday - Friday 9.30am - 5.30pm (may consider flexibility with hybrid working arrangement)
Flexibility: Require flexibility to start early and stay late when required
Benefits: Offer a competitive range of benefits for employees (ie 25 days holiday, Private Healthcare, Pension, Life Insurance, Discretionary Bonus Scheme, Cycle to Work Scheme, Season Ticket Loan)

Key Responsibilities as Legal Secretary - Corporate

• Documents & Correspondence: Type documents and correspondence for Partners/Associates.
• Ensuring correspondence is prepared, signed and sent out in a timely manner
• Diary Management: Manage diaries in a pro-active manner ensuring the Partner/Associates are prepared for forthcoming appointments
• Administration: Maintain contacts, distribution lists, scanning and filing
• Matter Management: Ensure files are opened and closed correctly as well as archived on a regular basis
• Billing: Liaise proactively with Partner/Associates to ensure that the firm’s billing process is adhered to.
• Prepare invoices using the firm’s billing software and liaise with Partners/Associates to ensure timely delivery of invoices to clients.
• Business Development Support: Assist with Team BD activities, including client events and tenders.
• Other Duties: other ad-hoc duties, research and projects as requested by the Partners/Associates

Skills Required for Legal Secretary - Corporate

• Ability to balance and prioritise a range of tasks, projects and deadlines
• Administration skills- planning, organising, eye for detail, maintaining accurate records/information
• People Skills - approachable, professional, engaging and calm
• IT Skills - Excellent Outlook (Word, Excel and Powerpoint) and our internal systems (training will be provided)
• Relationships - Developing strong and professional relationships with clients, the team and colleagues across the firm
• Experience of working within the legal sector or within a professional services environment

Personal Qualities for Legal Secretary - Corporate

• A positive and proactive mindset to continually deliver high level support
• Excellent communication skills and ability to build relationships at all levels across the firm
• Proactive, flexible and adaptable with a "can do" mindset and initiative to find solutions to problems and issues
• Ability to prioritise, and comfortable working with autonomy
• Good time management, adopting a flexible approach to work
• A positive approach to ongoing development and implementing new ways of working
• A strong team player, working flexibly to assist colleagues