Legal Assistant/Secretary – Conveyancing

Location: Northampton

Salary – £23,000 - £26,000 DOE

Hours – Full Time 9:00am – 5:15pm

Main Purposes

To provide secretarial and admin support to Fee Earners to enable them to operate at Maximum efficiency. The role will also include reception duties.

Person Specification

*Previous experience working as a Legal Assistant/Secretary
*Great communication skills and an ability to work well with others
*Ability to work under time constraints and prioritise work load
*Able to handle sensitive matters discreetly
*Good organisation skills with a methodical approach
*Self-motivated and proactive
*Deliver excellent service to clients and colleagues


Main Duties and Responsibilities

*Maintain Fee Earner’s diary arranging meetings and appointments
*Deal with routine client correspondence and queries
*Opening and Closing files
*Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care.
*Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system.
*Produce client correspondence and enclosures for mailing including client bills.
*Produce client correspondence via dictated notes
*Submitting SDLT forms to HMRC
*Submitting applications to register properties with Land Registry
*Ensure the confidentiality of the client and firm’s information and documentation at all times.
*Maintain client hard copy files including copying, storage and retrieval of information.
*Dealing with completion funds/slips
*Ordering documents from Land Registry online system
*Search requests/monitoring returns and ensuring payments are made
*Assisting with drafting of Contract Packs, Transfer Forms and other legal departments
*Ensuring cleared balances on accounts before closure
*Request payments and record receipts of client monies
*Arrange searches, reports and any other information as requested by the fee earner.
*Organising post and taking to the post office.
*To be responsible for typing, photocopying, filing, making and receiving emails and faxes
*To work in a safe and secure manner, with regard to the Health and Safety at Work Act
*To undertake any other reasonable activity requested by the Firm