Facilities Coordinator
33,000 to 40,000
Our client based in London, they are a high end international Law firm who specialise in the Insurance, Banking and Finance.
They are now looking for a Facilities Coordinator to join their team.
Role:
*Forge positive and open relations with wider team members and business services teams.
*Build and maintain strong relationships with third party service providers and subject matter experts across the industry
*Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities Coordinator.
*Being the active presence for the onsite teams and stakeholders proactively handling any concerns ensuring that rectification actions are quickly established and executed
*Ensuring all offices provide a great working environment to the staff and a presentable environment to our clients.
*Developing good working relationships with contractors when onsite, and ensure service is aligned expectations
*Booking maintenance tasks and issuing permits
*Ensure that the Firms’ Support Services are maintained and consistently delivered to a high standard
*Front of House - reception, ensuring meetings are facilitated and catered for including meeting rooms being tidy.
*Maintain up to date records and adhere to the essential competencies and Service Level Agreements for the role
*Undertake and manage ordering and stock control for items such as stationery.
*Co-ordinate the Facilities Management and property maintenance tasks including Health & Safety.
*Monitor mailbox and deal with enquiries/direct to the correct person when necessary.
*Process incoming mail this involves internal distribution and uploading to the case management system.
*Logging helpdesk jobs, arranging building access and permits.
*Process and track invoices relating to orders for Facilities.
*Provide support to the Facilities Leadership Team to include processing expenses and booking travel as and when required.
*Provide administrative support to the wider facilities team as and when required.
*Provide holiday cover for team members including other offices.
Experience / Skills required:
*Facilities management experience, in particular within professional services would be advantageous.