Our client is looking to recruit a part time Finance Assistant (hours can be flexible, but ideally 4-6 hours a day, and could potentially be 4 days a week)
Key Responsibility - Manage the Purchase Ledger (Approx 70% of the role)
Check suppliers invoices are valid with reference to purchase orders/delivery notes and expected costs, including staff expenses and foreign currency
Record all project-related costs accurately
Obtain authorisation for payment from the appropriate member of staff responsible for the purchase
Maintain filing system for suppliers invoices
Review creditors weekly and prepare payments to associates and other suppliers in accordance with ASK policies. Generate remittance advices and email/post to suppliers
Deal with day-to-day enquiries on the purchase ledger
Collate receipts to NatWest statements and prepare coding for posting
Input all credit card transactions
Collate approved Purchase ledger invoices to support BACS payment request
Set up new purchase accounts as required
Reconcile creditor statements to balance
A small amount of credit control when necessary
Check statements from suppliers and follow up on discrepancies
Key Responsibility - Cash and Bank
Record all Bank receipts and payments daily, including foreign transactions
Reconcile bank accounts monthly
Discuss with MD recommendations for managing cash surpluses as necessary
Manage all Petty Cash requests during the month and record all payments
The role requires:
ability to manage and prioritise a range of tasks, meeting time deadlines on a range of tasks
good computer skills and at least 2 years’ experience using Microsoft Office on a day-to-day basis and preferably similar experience of working with SAP Business One, Sage 200 or a similar SQL based accounting system (although full training will be given)
MS Excel experience is essential; knowledge of pivot tables and MS Query will be a distinct advantage
A car is required because of the location of the office