As a Facilities Advisor and experienced facilities management professional you’ll be responsible for the services and processes. This role is to ensure the most suitable and effective working environment for employees both in buildings and when they are working from home. You will cover a breadth of topics from the physical environment, Health, Environment, Security, Safety and Sustainability, managing DSE, writing and reviewing risk assessments.
Client Details
Our client is based in Southampton and are the biggest travel and leisure company in the world. You might know them better by their brands - Cunard and P&O Cruises. They create unforgettable happiness for their guests by providing extraordinary cruise holidays, while honouring the integrity of every ocean they sail.
Description
The key responsibilities for the Facilities Advisor role are:
Technical (including systems) and/or Professional Responsibilities identify workstation issues and deve!op individual solutions for various client groups through the performing of DSE assessments, this will include:
*Liaise with Occupational Health & People Support on certain cases as required and complete higher level and more completed assessment
*Complete installation of specialist ergonomic equipment ensuring user understanding of how to maintain the optimum workstation set up
*Updating of DSE assessment online system}l with employees notes
*Maintain relationships with specialist furniture and equipment providers
*Ensuring that all new and existing employees have completed their online DSE training and self-assessment.
*Regularly reviewing outstanding issues and keeÄing employee records up to date.
*Conduct DSE assessments (to include new joiner* home workers, New and Expectant Mothers and following churn), identifying issues and Providing solutionsfor alt levels of assessment
*Strive to have a proactive approach to DSE rather than a reactive to increase productivity and reduce absenteeism.
*Train and provide ongoing support to managers in meeting DSE responsibilities for their teams.
*High level of understanding of human anatomy and physiology: Extensive product knowledge including assertive technology.
*Oversee vendor relationship for DSE managed services.’ Including but not limited to; holding regular vendor meetings and competing performance management as required
*Organise and deliver staff training incl. safe manual handling, HESS inductions, and evacuation chair use
*Complete and review annual risk assessments for multiple properties and tasks, making recommendations for Improvements
Budget Management / Financial Responsibilities / Revenue I Sales I Cost Management / Cost Control
*Responsible for Managing relevant facilities spend in line with budget
*Drive efficiencies across facilities spend both opex and capex
*Process orders and invoices
HESS Responsibilities
*Review of ergonomic furniture requirements during churn & ensuring records are kept UP to date Responsible for PEEP arrangements
*Provision of utility readings and monthly analysis of energy use
*Population of light and heat spreadsheets (IS050001)
*Review of waste management information (Monthly)
Other Responsibilities
*Out of hours responsibility for all CUI< offices as part of rota with Facilities Manager
*Operational knowledge of building management systems (fire, BMS, lighting, CCTV, etc) * Keeper of master keys and issue keys as required
*Review and update of master desk allocation records
*To assist the Facilities Manager in the procurement and maintenance of various services & equipment
*To co-ordinate deliveries of new furniture and the removal of old furniture
*Take ownership of meeting room queries
*Responsible for the allocation of project rooms
Profile
The successful candidate for the Facilities Advisor role is someone with the following:
*Speaks up - Speaks the truth, shares ideas and raises concerns
*Respects & Protects - Respects different perspectives and follows procedures to protect others, the environment and safeguard ClJK’s reputation
*Improves - Works together with others and keeps up to date with rules and protocols
*Communicates - Is open, trustworthy and speaks honestly and with clarity
*Listens & Learns - Learns from experience & others, looks to continuously develop
*Empowers - hows energy and enthusiasm, supports others and shares ownership of tasks
ESSENTIAL SKILLS
*NEBOSH
*Trained and experience DSE Workstation Assessor Manual Handling Trainer
*Thorough and relevant experience working within a Facilities department
*Strong and varied experience in risk assessment theory and practise
*High level of understanding of human anatomy and physiology
Job Offer
The candidate for the Facilities Advisor role will receive the following:
*Competitive salary
*Immediate start
*Fantastic company to work for
*Office based role