The Recruitment Co are recruiting for an Office Coordinator for our large distribution client based in Leyland.

The company have 2 sites so you will occasionally be asked to travel to their site based in Skelmersdale.

Main function of the role:

As the Office Coordinator, you will serve as the backbone of the office & administrative operations.
Your role is essential in ensuring a smooth and efficient workflow, fostering effective communication, and maintaining a positive and productive work environment.
Your responsibilities will encompass a wide range of tasks, from managing office supplies and equipment to coordinating events and providing administrative support to the team. You will be instrumental in maintaining the overall organisation and efficiency of the office, contributing significantly to the success of the organisation as a whole.
The Office Coordinator you will have the opportunity to develop your organisational skills, enhance your communication abilities, and build strong relationships with colleagues and stakeholders. Your contributions will directly impact the day-to-day operations of the office, making a meaningful difference to the team and the organisation.

Key Responsibilities:

Office Management: Oversee the daily operations of the office, ensuring a smooth and efficient workflow. This includes managing office supplies, equipment, and facilities, ensuring that they are well-maintained and stocked at all times. You will also be responsible for coordinating with contractors and suppliers to ensure timely delivery of necessary items.
Administrative Support: Provide essential administrative support to the team, including scheduling meetings, managing calendars, and handling travel arrangements. You will need to coordinate with team members to ensure that their schedules are efficiently managed and that all necessary arrangements are made for meetings and events.

Communication: Serve as the main point of contact for internal and external stakeholders, handling inquiries and providing information in a professional and timely manner. You will need to effectively communicate with colleagues, clients, and contractors to ensure that all information is accurately conveyed and that any issues are promptly addressed.

Data Entry: Maintain accurate records and databases, ensuring data integrity and
confidentiality. You will be responsible for entering and maintaining data in various
databases and systems, ensuring that the information is accurate, up-to-date, and secure.
You will also need to comply with data privacy regulations and protect sensitive information.

Event Planning: Assist in organising and coordinating office events, meetings, and
conferences. This includes planning and executing various events, such as team-building activities, conferences, and meetings. You will need to coordinate with team members, contractors, and other stakeholders to ensure that all aspects of the event are successfully planned and executed.

Skills and experience required:

Strong organisational skills: Ability to prioritise tasks, manage multiple projects
simultaneously, and meet deadlines.
Excellent communication skills: Effective verbal and written communication skills to interact with colleagues, clients, and contractors.
Proficiency in Microsoft Office: Fluency in Microsoft Word, Excel, PowerPoint, and Outlook.
Attention to detail: Ability to maintain accuracy and consistency in work.
Problem-solving skills: Capacity to identify and resolve issues efficiently.
Previous experience in an office administration role is preferred.

Full Time Permanent 40 Hours per week
£28K per annum

The Recruitment Co are an equal opportunities employer

CPManchesterGS