Job Title: Receptionist/Office Manager
Location: Chelsea Harbour, Wimbledon, Putney, Parsons Green, Fulham, Kensington, Victoria, Clapham, Surbiton
Salary: £25,000-26,000 + Free lunch
Hours of work: 08.30-17.30 with 1-hour lunch break
Evolve Recruitment are seeking a friendly, enthusiastic and professional Reception/Office Manager to join their team, due to a internal promotion the role is available immediately. The successful candidate will be involved in all parts of the group as a key member of the administration team. You will have proven experience in a similar front of house role. This would suit someone who is proactive, wanting to make the job their own, a teamplayer with a confident outgoing personality.
Key Resposibilities:
*To organise the reception desk and assist with the organisation of all 2 kitchens, to ensure that these areas have a tidy and professional appearance at all times and ensure that catering supplies are available when needed. Also ensure everything is kept in good working order.
*To provide a courteous, helpful, efficient and prompt reception to visitors entering the office. Acting as a first point of contact and to inform the relevant member of staff of the visitor’s arrival in order to present a professional image.
*To receive goods delivered to the company, inform the necessary staff promptly of their arrival, ensure that the goods have been collected by the appropriate person and keep a log of goods received. To ensure that goods with specific storage instructions are prioritised and not left in the reception area.
*Ensure general tidiness and good running of the office.
*Help with other administrative tasks across all the businesses.
*Maintain the upkeep of office contracts for the Aircon suppliers, Cleaners and office caterers.
*General day-to-day operations of the office and up-keep such as lights, microwaves, dishwasher etc.
*In charge of office contracts such as, Aircon contracts, cleaner’s contracts.
*Liaise directly with Chelsea Harbour about any building maintenance that is needed eg lifts broken, toilets out of use.
*Be the first point of contact for any office enquiries.
*In charge of ordering the stationery and general tidiness and organisation of the stationery cupboard.
*Office Presentation: flowers, general tidiness of the whole office includes the kitchen up-keep.
*Post, couriers and scanning.
*Maintaining immaculate meeting rooms/checking they are tidy and presentable after each meeting has finished.
*Organise catering for meetings and functions (if needed).
*Assist in office management duties.
*Scanning and filing support across group.
*Organisation and oversight of office kitchen supplies.
*Assisting senior team members within the Group of companies as reasonably required from time to time.
*Finance report spreadsheet daily.
*Support both Companies with travel requests.
*All duties include assisting effective team working.
Qualities/qualifications:
*The successful applicant will be hardworking and flexible with a pleasant personality
*Cheerful disposition.
*Familiarity with and experience in use of standard Microsoft Office packages required, particularly with Word , Excel & Outlook.
*Very good communication skills, numeracy and thoroughness are essential at all times.
*Excellent organisation skills are a must and the ability to manage time effectively is required.
You are required to be eligible to work in the UK full time without restriction. If you feel you have the relevant skills and experience required for this role, then please apply to Evolve Recruitment, Kingston upon Thames for more information.
Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days please assume that on this occasion your application has not been successful.