This is an exciting job opportunity for an individual with strong administrative/support experience to develop their career within a well-known and well-respected organisation. This role would suit someone who has experience within the legal sector/a law firm.
As a Legal PA, you will be supporting the legal teams across the business in a fast-paced environment whilst helping maintain the smooth running of the growing Oxford office.
Client Details
My client, who are based in Oxford, are looking to recruit a Legal PA to join their sociable and close-knit working environment.

They are a reputable and highly respected law firm who offer exceptional career progression opportunities - they are a leading organisation within their field!
Description
Key responsibilities of the Legal PA will be to:
*Answer external and internal calls and ensure accurate messages are taken.
*Acting as a first point of contact on behalf of the team, fielding calls, emails, correspondence and meeting requests (both internally and from clients).
*Assisting with calendar management, including scheduling calls/meetings.
*Using Microsoft Office, Outlook, DMS, Teams/Zoom, and other associated equipment to answer external/internal calls.
*To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm’s systems.
*Full management of travel and expenses for assigned team members, ensuring business travel is booked via the Firm’s in-house provider.
*Arrange handover meeting at start and end of cover period.
*Supporting our Archives Team in reviewing and processing archived documentation. This may include organising legal documents, destroying files, and re-cataloguing items.
*Organising business breakfasts, dinners or smaller events.
*Ad-hoc admin tasks as and when required.
*Meeting and greeting clients in reception with a smile in a friendly, professional and courteous manner and offering them refreshments.
*Ensuring that the spaces and meeting room are presented to the highest possible standard.
*Taking inventory of stationery and office supplies and ordering via facilities to maintain stock in the office.
*Maintaining the ink and paper levels for the printers and reporting any technical issues related to these or any other equipment.
*Ensuring the kitchen area is fully stocked, clean, tidy, and that the coffee machine is replenished and cleaned regularly.
*Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate.
*Liaise with any Oxford premises management and operations team.
*Collate outgoing post daily; this includes printing, photocopying, scanning and filing/e-filing.
Profile
The ideal Legal PA will have:
*Helped assisted with the smooth running of an office
*Previous experience within the legal sector/law firm.
*Excellent IT skills across a broad range of MS Office.
*Excellent telephone manner and outstanding customer services skills.
*Strong time management skills and the ability to multitask.
*Excellent attention to detail, even when under pressure.
*Self-motivated team player who takes ownership and responsibility for tasks.
*Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles.
*High levels of discretion, with the ability to deal effectively with sensitive or confidential information.
Job Offer
Benefits include:
*Competitive salary
*Annual bonus
*Generous annual leave package
*Great career progression opportunities
*Working for an expanding company
*Full training and mentoring provided
*Amazing work incentives
*Access to many other excellent perks, discounts and benefits for you and your family!