As the Office Manager, you will play a critical role in ensuring the efficient operation of the Southampton office. You’ll manage administrative tasks, support staff, and implement processes to maintain a professional and organised workplace.
Client Details
Michael Page is working with a well established organisation, who are located in the heart of Southampton, our client is seeking an experienced and motivated Office Manager to oversee the smooth running of our office operations and ensure a positive and productive work environment.
Description
The key responsibilities for the Office Manager role are:
Team
*Connects initiative focusing on enhancing team culture; you will manage celebrations and rewards such as birthdays, team milestones, office dressing for themed fun days, staff meetings, and so much more.
*On boarding new team members and off boarding
*Provide the Team with admin support whilst running live projects or on-site
*Assist at events where required in the UK/ Worldwide where necessary. There may be an occasional requirement to go to events to assist for larger conferences or attend an event or exhibition if another staff member is unable to go due to unforeseen circumstances.
*Liaise with venues and suppliers for showcases, FAMs & Forums
Office
*Take charge and ensure the smooth running of the office environment
*Set up and responsibility for IT, desk setup, meetings, etc.
*Organise facilities / building repairs and maintenance
*Organise First Aid Training, keep First Aid box contents and record keeping up-to-date
*In line with internal processes, keep files updated and assist with process documenting
*Ordering office supplies where needed and keeping track of stock
*Manage storage sheet
*Answer incoming calls, take messages or pass them through to relevant team member
*Sort office incoming post and organise office collections/deliveries where necessary
Finance and Ops support
Purchases-
*Send purchase orders to suppliers for the project team where required
*Post the corresponding purchase invoices into the Projects system and reconcile
*Work with the projects team to identify and post logistics costs
*Issue credit card statements, assist with collating and posting to Project Management System where required
*Assist with research/ sourcing of goods online and general project admin
Sales
*Receive client POs and raise invoices for the project team where required
*Work with the projects team to ensure the storage schedule is kept up-to-date
General
*Book staff travel and accommodation for projects
*Book client travel and accommodation
*Ensure final VAT receipts/invoices are gained
Profile
The successful candidate for the Office Manager role is someone with the following:
*Strong organisational, relationship and time management skills
*Ability to adapt and problem-solve
*Experience in administration
*Basic knowledge of finance
*Good understanding of general business procedures
*Attention to detail, with an ability to spot errors
*Good MS Excel and Office skills
*Must be fluent in English to a professional, business-level
Job Offer
The candidate for the Office Manager role will receive:
*Competitive Salary
*Great Annual leave package
*Pension Package
*Festive Office Shutdown
*Flexible working arrangements