We’re seeking a highly organised and proactive individual to support two directors while ensuring seamless day-to-day operation of the office.
Client Details
Our client is a leading multi-technical specialist, delivering a wide array of services in facilities management, energy solutions, and construction.
Description
*Manage Directors’ diaries, scheduling meetings, travel and accommodation bookings
*Prepare for meetings, take minutes, and ensure follow-ups are actioned
*Event Management / Presentation Management
*Oversee expenses, holiday schedules, and reminders for key tasks and follow-ups
*Maintain and strengthen relationships with clients, stakeholders, and internal PA networks
*Provide Directors with access to company systems and necessary support
*Deliver professional and confidential administrative and secretarial services
*Accurately log, distribute, and manage correspondence
*Maintain organised confidential filing systems
*Provide efficient and confidential typing services
*Draft and organise promotional materials and assist with publicity as needed
*Supervise junior staff, ensuring adequate training and support
*Maintain records with accuracy and keep all systems up to date
*Oversee procurement of printed stationery and office furniture
*Monitor departmental costs and provide regular reports.
*Liaise with IT to ensure optimal functioning of the telephone system.
*Ensure effective mobile telephone services in coordination with Procurement
*Manage petty cash and liaise with the Accounts office for financial matters
*Coordinate maintenance for mechanical and electrical systems
*Address reported defects promptly to uphold office standards
*Monitor and enhance office health and safety processes
Profile
*Strong organisational and planning skills.
*Excellent written and verbal communication abilities.
*Proficiency in MS Office and office management software.
*Knowledge of office administrator responsibilities, systems and procedures.
*Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
Job Offer
*A competitive salary range of £35,000 to £38,000 per year.
*24 days annual leave plus Bank Holidays.
*Discounts in shops and gyms.
*Cycle to work scheme.