Our Italian based client is looking to recruit a Part time Finance Administrator to work at their UK head office in Buckingham.
Hours to be worked is 20 hours a week ideally 4 hours a day.
You will ideally have some finance/accounts background (although training will be given on other aspects of the role) and will also be happy to also do ALL aspects of the Customer order journey from, stock enquires, to order taking, order processing, arranging delivery, invoicing, and handing returns and credits.
Main aspects of the or will be (when fully trained) It would be a bonus if you have experience of SAGE
Accounts
- Check and enter supplier invoices into Sage
- Check and enter employee expenses into Sage
- Pay supplier invoices/expenses by DD or bank transfer and enter payments on Sage
- Produce monthly invoices to Fracarro Italy and annual invoices to Rover
- Payroll journal - calculate and enter monthly into Sage
- Prepayments journal - calculate monthly and enter into Sage
- Bank reconciliation
- Maintain cashbook and send to Italy regularly
- Balance sheet monthly
- Profit and Loss monthly
- Produce monthly report for Italy
- Produce reports and information regarding annual audit
Human resources
- Keep personnel records e.g. annual leave record, personal details, salary details etc.
- Process starters and leavers e.g. P45, set up or finalise on Sage payroll, submit to HMRC
- General processing for employees i.e. credit cards, cars, mobile telephones etc.
Daily tasks
- Property lease and maintenance
Processing incoming emails from customers and new enquiries
- Telephones - new enquiries, supply information, take messages etc.
- Post - open post received and process, send post
- Stationery
- Filing
Order processing
- Enter orders
- Send order confirmations to customers with availability and pricing details
- Transmission daily for customer deliveries from Italy
- Monitor logistics between Italy and England
- Monitor backorders and keep customers informed
- Supply product pricing to customers
UK stock management
- Calculate stock required and order from Italy
- Unpack, check and book in stock when received manually and on SAP
- Pick and pack stock for customer orders and prepare DDT
- Book courier to collect orders due to customers
- Undertake annual stock take
Customer returns
- Process after sales orders on SAP
- Monitor deliveries
- Create credit notes once the invoices have been produced
- Send customer credit notes
- Email customers once return complete detailing action taken
Customer invoicing
- Send customer invoices
- Produce monthly customer statements and email to customers
- Credit control - chase outstanding monies
- Monitor and record customer BACS remittances
- Keep records for monthly reporting and for commission invoice to Italy