Executive Assistant Sheffield

My client is a leading SME in Sheffield who is looking for a highly organised , enthusiastic individual to play a key role in the smooth running of this busy office. Supporting the company Directors you will be used to working in a fast paced environment where you are involved in all aspects of the day to day running of the business. It is likely you will have worked in a SME before , professional services experience would be ideal but not essential.
The role is split between administrative aspects and some basics within accounts , knowledge of Xero would be idea but not essential but it is not necessary to have any accounting experience just be open to learning as full training will be given.
Applications are welcomed if you are looking for part time work potentially school hours each day .

PA / Administration Duties

* Acting as a point of contact for the business, including dealing with incoming telephone calls and meeting and greeting visitors
* PA duties to the Directors to include diary management and inbox management, screening calls
* Compliance with ID documents, sending out letters of engagement and other information
* Dealing with temporary staff timesheets chasing for information and making sure records are complete
* Organising and attending company events mainly and dealing with the following up of these as well
* Management of the office on a day-to-day basis, managing the diary, making sure supplies are adequate including refreshments, stationary and any other needs
* Management of all the contracts in place and keeping a log of renewal dates and costs. These include job board subscriptions, professional memberships, sponsorship of events and any other supplier to the business.

Accounts Duties

* Input purchase invoices within Xero
* Preparation of payroll information to send to the accountants.
* Handling any ad hoc queries from Contractors over timesheets and invoices
* All aspects of credit control in connection with the recruiters who will also assist
* Compiling the weekly revenue report for temps

The Person

* Knowledge of Xero would be idea as well as a good grasp of Microsoft office products and generally being comfortable with IT systems
* You will be a professionally presented, a confident communicator with a proactive attitude to resolving most situations.
* You will be comfortable working in a fast-paced environment where thing change quickly.
* You will have a good standard of presenting documents and be highly accurate.
* Experience of working in professional services would be ideal but not essential as full training will be given
* Free car parking
* 25 days holiday plus your birthday off and quarterly office events