Job Purpose:
The Estates Operational Manager will play a critical role in managing and maintaining the
College’s estate to the highest possible quality, ensuring a safe, sustainable and well-
maintained environment for students, staff and visitors. The role involves overseeing minor
works, managing health and safety compliance, supervising contractors and leading a
proactive maintenance programme.
Key Responsibilities:
Estates Management
? Co-ordinate the planning and implementation of minor building works and
refurbishment projects alongside the Head of Estates and Site Engineer, ensuring
completion on time and within budget.
? Maintain records of fire risk assessments, equipment checks and training logs, in
collaboration with the Health & Safety Consultant.
? Conduct proactive site reviews to identify and resolve issues promptly, while
managing staff-raised concerns.
? Assist in preparing, implementing, and maintaining a comprehensive planned and
preventative maintenance programme.
? Oversee the programme for the maintenance of all furniture, fixtures and fittings.
? Manage the cleaning contract, including daily liaison with the cleaning manager and
conducting performance reviews.
? With the Estates Team, organise and manage traffic and parking during major college
events.
? Build and maintain strong relationships with external contractors and suppliers to
ensure quality service and cost efficiency.
? Ensure compliance of all contractors with relevant qualifications and regulations.
? Oversee service agreements for building and equipment maintenance, ensuring high
standards and value for money.
? Monitor utilities, estates and maintenance budgets alongside the Head of Estates.
? Manage the College’s CAFM (Computer-Aided Facilities Management) system
alongside the Head of Estates and Site Engineer.
? Support the Estates Support Coordinator in maintaining college vehicles, ensuring
servicing, MOTs, and safety checks are completed.
Health and Safety
? Work closely with the Head of Estates and Health and Safety Consultants to ensure
compliance with health and safety regulations.
? Keep up to date with Health & Safety legislation and ensure college risk assessments
are current and relevant.
? Oversee health and safety responsibilities within the Estates and Maintenance
department.
? Take immediate action to address hazards on site and report unresolved issues.
? Oversee and support arrangement of Health & Safety induction training for new staff
members.
Administration and Budget Management
? Oversee the day-to-day operations of the Estates Office, including managing staff,
performance reviews and rota scheduling.
? Coordinate maintenance works, site visits and College event setups.
? Manage the Estates budget, including processing orders, invoices, and financial
control.
? Develop and track key performance indicators (KPIs) to monitor and improve team
performance alongside the Head of Estates.
? Develop and maintain appropriate record systems including, detailed compliance,
contractor and maintenance records.
General Duties
? Promote and integrate sustainability and decarbonisation initiatives across all
activities.
? Ensure equality, diversity and safeguarding the welfare of children, young persons
and/or vulnerable adults for whom you are responsible or come into contact with as
part of your role are met in all areas of work.
? Collaborate with all College departments and external stakeholders to achieve
organisational goals.
? Provide support during College events, enrolments and exam periods working flexibly
to meet the needs of the College.
Person Specification
Essential Knowledge, Skills and Experience
? Essential:
? GCSEs (Grade C/4 or above) in Maths and English or equivalent.
? Proficiency in Microsoft Office, with the ability to analyse and work with
data.
? Strong written and verbal communication skills.
? Ability to prioritise tasks and manage a varied workload.
? Desirable:
? Health & Safety qualification.
? First Aid certification.
Because education matters. Dovetail and Slate Limited (11351060) acts as an Employment Agency.