We are seeking a proactive Facilities Assistant to support the Facilities Manager in maintaining a safe, functional, and compliant office environment in our fast-paced fintech company. This is an exciting and varied role, involving overseeing maintenance activities, ensuring health and safety standards are met, coordinating repairs, and responding swiftly to maintenance emergencies.
Please note that this role is fully office-based in our London office.
Key responsibilities:
*Assist the Group Facilities Manager in all aspects of project implementation as needed.
*Act as the first point of contact for facilities-related queries and issues, resolving them in a timely manner.
*Co-ordinate and manage external contractors for maintenance services, including lighting, electrical, plumbing, Pat Testing, HVAC, pest control, fabric works, coffee and vending services.
*Manage onsite contractor works, coordinating projects and sourcing quotations as required.
*Maintain maintenance tools and supplies to ensure efficient job execution.
*Ensure all compliance works are completed on time, including relevant risk assessments and method statements (RAMs).
*Follow up any additional or remedial works identified during compliance checks
*Assisting with facilities procurement, including raising purchasing requisitions.
*Adhere to Health and Safety and Environmental procedures, assisting in closing out risk assessment actions and promoting safe work practices.
*Overseeing the day-to-day Health and Safety and contractor work.
*Assistance with Health and Safety audits.
*Manage the Security Access control database, auditing periodically as required.
*Maintaining the departments records and ensure accurate department records.
*Facilitate internal office communications
*Co-ordinate and manage internal desk moves
*Raise and manage purchase orders.
*Liaise with landlord’s managing agent as required
*Supporting reception in the management of DSE online assessments, including ordering equipment and delivery / training arrangements.
*Assist in preparing operating and capital budgets.
*Identify cost savings opportunities, operational efficiencies, and process improvements.
*Acting as Incident Co-ordinator during emergency evacuations.
*Organise and coordinate training for Fire Wardens, First Aiders, defibrillator use.
*Provide facilities support for office events in collaboration with the reception team.
*Undertake other duties, training and / or out of hours work as may be reasonably required, which would be consistent with the general level of responsibility of this role.
Requirements:
*Previous experience in a facilities or similar position in a corporate environment.
*Proven ability to coordinate and manage external contractors effectively.
*Hands-on experience in troubleshooting and resolving maintenance issues.
*Able to prioritise in a fast-moving environment
*Strong interpersonal skills and ability to work in a team environment.
*Excellent verbal and written communication skills.
*Attention to detail and a strong desire to get things done.
*IWFM qualification is advantageous
*Good working knowledge of MS Word, Excel Outlook and PowerPoint
CMC Markets is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age