Location: DN4, Doncaster
Salary: £28,000 - £31,000
1 x Permanent role + 1 x 12 month fixed term contract
3 days in office // 2 days from home
37 hours per week - flexible start and finish times from 08:30 / 9:30 am.
About the Role:
We are seeking a Payroll Coordinator to join our HR People Services team. This role plays a crucial part in delivering a high-quality, accurate, and efficient payroll service to internal and external stakeholders. You will be responsible for processing payroll, handling benefits administration, ensuring compliance with statutory regulations, and acting as a primary escalation point for complex payroll queries.
Key Responsibilities:
Payroll Processing & Compliance:
*Accurately process 4-weekly and monthly payrolls, including variable payments and self-service activities
*Ensure compliance with PAYE, National Minimum Wage, Salary Sacrifice, and other statutory guidelines
*Handle payroll-related queries, escalating complex issues as needed
*Process new starters, leavers, and compensation changes in line with company policy and legislation
*Complete year-end tax activities, ensuring accurate reconciliation of statutory payments
*Maintain and update the Payroll Business Continuity Plan to ensure smooth operations
*Perform internal data checks, ensuring adherence to the four-eye principle and audit requirements
Benefits & Rewards Administration:
*Manage Flexible Benefits and Recognition Programs, including Cycle to Work, Childcare Vouchers, and Annual Leave Purchase Schemes
*Oversee Benefits in Kind administration, including P11D reporting for company fleet, staff travel, and private medical insurance
*Administer Defined Benefit & Defined Contribution Pension Schemes, including auto-enrolment and pension governance
Compensation & Reporting:
*Validate and upload HR system interfaces into payroll, reconciling compensation changes
*Administer time and attendance records for overtime, Free Day Working, and excess hours payments
*Perform arrears calculations for employees as part of annual pay awards
*Coordinate and deliver the annual Average Holiday Pay process, liaising with Finance and Employee Relations teams
*Support payroll sign-off processes, ensuring approvals and compliance with audit requirements
Systems & Process Improvement:
*Maintain and update HR Information Systems (HRIS) to ensure payroll accuracy and efficiency
*Identify and implement process improvements to enhance efficiency, accuracy, and cost-effectiveness
*Partner with HR and People Services teams to drive payroll best practices
Experience & Skills Required:
*2-5 years’ experience in a payroll environment
*Strong proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables)
*Ability to meet strict deadlines while maintaining accuracy
*Strong communication skills, with experience engaging stakeholders at various levels
*Flexible approach to working hours during peak periods
*Proven experience interpreting payroll policies and legislation to provide advisory support
*Experience handling complex payroll matters and advising senior managers
*Strong stakeholder management skills, including working with senior leadership
*Experience reviewing and updating payroll processes to align with HMRC changes and best practices