A well-established business is seeking an Accounts and Administration Assistant to support both the finance function and general office operations. This is a varied and hands-on role, ideal for someone with experience in accounts and office administration, who enjoys working as part of a small, collaborative team.
Key Responsibilities:Accounts Duties:
*Processing supplier and customer invoices, payments, and receipts (Accounts Payable & Receivable)
*Bank reconciliations and maintaining accurate financial records using accounting software (Xero, QuickBooks or similar)
*Preparing and issuing client statements
*Assisting with month-end and year-end financial reporting processes
*Managing petty cash, employee expense claims, and handling payment queries
*Processing refunds and liaising with customers where necessary
*Supporting VAT returns and payroll preparation (as required)
Administrative Duties:
*General office administration and organisational support
*Managing incoming calls, emails, and customer enquiries in a professional and timely manner
*Booking appointments, scheduling meetings, and managing the MD’s diary
*Data entry and maintaining internal databases
*Providing admin support to other departments as needed
*Assisting with the administration of various systems
Person Specification:
*Previous experience in an accounts or finance admin role desirable
*Good working knowledge of accounting software (Xero, QuickBooks, Sage, or similar)
*Strong organisational skills and attention to detail
*Excellent communication and customer service skills
*Confident using Microsoft Office (Excel, Outlook, Word)
*Ability to work independently and manage workload effectively
*A flexible and proactive attitude with a willingness to support wider business operations when needed
*Full UK driving licence preferred due to on-site location
Hours & Working Pattern:
*16 to 20 hours per week
*Flexibility to increase hours or take on additional duties would be advantageous
*On-site role — own transport likely required